About LegalHoops:
LegalHoops is a leading basketball tournament fundraiser that fosters a competitive yet friendly environment for legal, law enforcement, and political professionals to participate in sports and build strong networking connections. As we kickstart each tournament, our opening ceremony sets the tone for the entire event, bringing together participants, sponsors, and supporters impressively and engagingly.
Job Summary:
The Opening Ceremony Coordinator at LegalHoops will be pivotal in orchestrating all aspects of the opening ceremony, ensuring a seamless and unforgettable experience for all attendees. This position primarily involves managing onsite registration, coordinating raffles, and conducting a silent auction integral to our opening ceremony. The Opening Ceremony Coordinator will collaborate with various stakeholders to create an exciting atmosphere that reflects the spirit and values of LegalHoops.
Responsibilities:
1. Onsite Registration:
– Oversee the registration process during the opening ceremony, ensuring a smooth check-in for participants, sponsors, and VIP guests.
– Maintain accurate registration records and compile necessary participant information for future reference.
– Coordinate with the registration team to resolve any issues or concerns.
2. Raffles:
– Develop and execute a raffle strategy to enhance attendee engagement and generate revenue for LegalHoops.
– Source desirable prizes, negotiate with vendors, and arrange the necessary logistics for raffle drawings.
– Coordinate with the marketing team to promote the raffle and create excitement among participants and spectators.
3. Silent Auction:
– Lead the planning, organization, and execution of a silent auction, securing valuable and appealing items for bidding.
– Develop creative auction displays and arrangements that encourage participants to participate and bid on items actively.
– Manage the post-auction processes, including payment collections, record-keeping, and distributing items to winning bidders.
4. Event Logistics:
– Collaborate with internal teams, such as Marketing, Operations, and Sponsorship, to ensure a cohesive and well-coordinated opening ceremony.
– Organize the setup of necessary equipment, visuals, and displays to create an engaging and visually appealing environment.
– Oversee vendor coordination for necessary equipment, decorations, and other requirements, while remaining within the allocated budget.
5. Attendee Engagement:
– Create an energetic, welcoming atmosphere that sets the tone for the tournament and fosters a sense of community among participants.
– Develop and implement interactive activities or ice-breaker games to facilitate networking opportunities during the opening ceremony.
– Provide exceptional customer service to all attendees, addressing inquiries and resolving challenges promptly and professionally.
Requirements:
– Bachelor’s degree in Event Management, Hospitality, or a related field (highly preferred).
– Proven experience in event coordination, preferably in large-scale opening ceremonies or similar events.
– Excellent organizational skills and attention to detail, with an ability to manage multiple tasks simultaneously.
– Strong interpersonal and communication skills to effectively collaborate with stakeholders at all levels.
– Ability to work under pressure, meet deadlines, and adapt to changing requirements without compromising quality or efficiency.
– Proficiency in event management software and tools.
– Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
Joining LegalHoops as the Opening Ceremony Coordinator presents an exceptional opportunity to shape the overall tournament experience for our participants and supporters. If you are passionate about event planning, possess outstanding organizational skills, and are ready to take on this exciting challenge, we invite you to apply with your resume and references.
LegalHoops is an equal-opportunity employer.